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Matthew's Crossing

Matthew’s Crossing Food and Fund Drive

Planning and Marketing Guide

Overview:

Organizing and running a food drive can be a lot of fun! We have simple steps to help guide you, and creative ways to gather food and other contributions in your organization or neighborhood.

Please review this entire guide. It includes important procedures for delivering food and collecting monetary donations, helpful planning tools, and marketing resources.

GETTING STARTED

Collect—Funds, Food, or Both. 

Funds $1 = 3 Meals 

Please consider hosting a fund drive in place of or in addition to your food drive. If you walk into a grocery store with $1, you won’t be able to buy much. But when you give $1 to Matthew’s Crossing Food Bank, we’re able to turn it into three meals! Our cost per pound of food is much lower than the average consumer, because we are able to procure food in large, bulk quantities. Monetary donations also allow us to purchase bulk food to be repacked by volunteers.

Food

Food drives help fill our shelves to donate to those in need. Please ensure that all donated food items are non-perishable and usable (no damaged cans, open packages, or expired products). We encourage those donating to donate cases of items like you would find at a Costco or Sam’s Club.

Most Needed Food Items

  • Peanut Butter
  • Soups & Stews
  • Cereal & Oatmeal
  • Canned Tuna & Chicken
  • Baby Food & Formula (not expired)
  • Beans (canned or dry)
  • Canned Fruits
  • Canned Vegetables
  • Pasta & Sauce
  • Rice

Plan

Determine a timeframe and a target audience for your food and fund drive. When will you conduct the drive? Who will participate? Two to three weeks is the ideal amount of time for your drive. You want to give people enough time to bring in donations without losing a sense of urgency and excitement.

Identify a Reasonable Goal—Incentives help motivate employees to donate!

It is encouraged to set a specific goal for your drive. Consider how long you’ll run the drive, and how many people will participate.

Promote

Share information about Matthew’s Crossing Food Bank throughout your organization! See the RESOURCES section at the end of this guide for to access informational posters and the MCFB logos.

Educate and Engage

Keep enthusiasm high! Send out emails to participants, create a challenge, request a Matthew’s Crossing Food Bank staff member to speak at a lunch & learn at your location, or schedule an employee volunteer opportunity at the food bank. Make sure to share our video with your team: https://youtu.be/jv7JnvFnGYA

Inquire About a Company Match

Encourage your company to match employee donations with a monetary donation. For example, your organization could match employee donations dollar-per-dollar or dollar-per-pound of food collected. Many organizations already have a program in place to match financial donations or volunteer hours, so be sure to check with your HR department.

How to Collect Funds and Food

Matthew’s Crossing Food Bank processes many financial donations every month. By following these best practices, you will help us maintain an efficient and secure system for processing and reporting donations.

  • Online giving is strongly requested and encouraged, and it is the most efficient way to collect donations. To ensure that all online donations are attributed to your drive, please remind employees to indicate

your organization’s name in the “Additional Information” field. For example: Intel Holiday Food Drive

  • Cash and Check Safe Handling
  1. Checks should be made payable to Matthew’s Crossing Food Bank.
  2. It is best if only one or two staff members manage the collection of cash and check donations.
  3. Donation acknowledgements will be sent to individual donors who provide contact information with their donations.
  4. Please ask cash and check donors to place the donation and a note with the following information into an envelope that can be sealed: amount of donation, name, address, city, state, zip, phone, email address, and company name.​
  5. When it is not possible to separate cash donations or connect individual donors, the donation will be tracked as one lump sum. Prior to delivering a lump sum of cash, please count it and place it in a sealed envelope. Write the following on the outside of the envelope: total dollar amount of cash and checks, company name, your name, email address, and phone number.

Food Collection Resources

If you expect to collect as least 100 pounds of food, we can provide a collection box(s) for you. Each of our food drive boxes hold approximately 80 - 100 pounds of food. Please plan to pick up the boxes needed from the food bank.

Boxes can be picked up Monday, Tuesday, Thursday or Friday from 8:30 – 11:30. On the online registration form, please make sure to indicate which collection materials you want, and when you will pick them up from the food bank. If you are unable to pick up boxes during designated food bank hours, please contact Jeff Buntrock (jeffb@matthewscrossing.org), our facilities coordinator, to make alternate arrangements.

Delivery procedures are on the next page. Please provide the procedures to the person who will be delivering the collected food.

RESOURCES

Click HERE to get download our brochure, food drive flyer and poster.  These tools will help you to host a successful food drive.

Video

Link to Matthew’s Crossing Food Banks video: https://youtu.be/jv7JnvFnGYA

Social Media

Please tag Matthew’s Crossing Food Bank if you use social media to communicate about your food/fund drive. We will then share your posts on our Facebook and Twitter pages. Also feel free to send us photos of your piles of food, events, etc.

• Facebook: https://www.facebook.com/matthewscrossingfoodbank/

• Twitter: https://twitter.com/MatthewsCrossng

Thank you for joining Matthew’s Crossing Food Bank, as we lead the effort to end hunger. Please contact us with any questions at http://matthewscrossing.org/comments_or_questions

Matthew's Crossing Food Bank

1368 N. Arizona Ave. Unit 112
Chandler, AZ 85225
480-857-2296
Emergency Food Bags
M, Tu, Th, F 9:00 am - 12:00 pm
Wed 4:00 - 6:00 pm

*Click here to email suggestions or concerns

About Us:

COMPASSION • DIGNITY • HOPE
Matthew's Crossing is a non-profit, 501(c)(3) charitable organization. We provide assistance for individuals and families in need in the East Valley area - currently addressing needs associated with hunger.

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In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited
from discriminating on the basis of race, color, national origin, sex, age, or disability.  
Full Non-Discrimination Statement can be found HERE